RFU Regulations are paramount and the Midlands Division Administrative Instructions/Advice below only supplement them:
Midlands Division Administrative Instructions/Advice
The RFU Regulations and Midlands Division Administrative Instructions are published each year on the RFU Website and are also published on the Midlands Division Organising Committee’s Website.
N.B. Please note that any formal correspondence between a Club and the MDOC should be on Club headed notepaper and should be from and signed by the Club Secretary and/or Club Chairman. An e-mail is not an acceptable method, although a letter as an attachment to the e-mail would suffice (i.e. no need for a hard copy).
In season 2020-2021 some of these instructions/this advice may have to be modified (without being published on this page and elsewhere) due to all the uncertainty of a start date and the possibility of a lack of enough Saturdays to complete a full or part season, especially with regard to postponed or unplayed matches.
1. Applications to join the RFU Leagues (English Clubs Rugby Union Championship)
1.1 An application from a club wishing to join the RFU Leagues (ECRUC) should be on Club headed paper, signed by two officers of the Club and should be accompanied by a letter from the Club’s Constituent Body supporting its application. The application should be forwarded to the MDOC Secretary before April 1st of the season preceding the one when the Club wishes to join the leagues.
1.2 The club will need to be able to prove that a) it can fulfil a full league programme of games, by supplying its fixtures list and results of the season preceding the season in which it would like to join the leagues, and that b) the club has the organisation in place to make sure that all the RFU Regulations and Midlands Division Administrative Instructions are followed implicitly, and by supplying the full contact details of the Club Chairman, Secretary and Treasurer for the season in which the Club wishes to join the leagues.
2. Applications to join the Midlands Division RFU Leagues from another Division
2.1 An application from a club already in the RFU leagues that wishes to transfer into the Midlands Division at the same level as it holds in another Division must be made in good time. The procedure that the Organising Committee has to implement in order to facilitate this request is a rather lengthy one involving having to contact all the clubs in the leagues that will be affected, including the ones below. All clubs will need to be given at least 12 months notice of impending inclusion and of the resulting knock on effect.
2.2 The application should be made as in 1.1 above, with a deadline date being 12 months earlier than the one as in 1.1
2.3 Clubs already included in the Midlands Leagues as a result of Level Transfer will be more readily accepted on a permanent basis if they apply as in 1.1 above.
2.4 Clubs joining at the very bottom level will be able to follow the procedure outlined in 1.1 and 1.2 above.
3. Computer Print-Outs and Player Registration
3.1 Player registration can be done online via the Game Management System (GMS) accessed from englandrugby.com. Clubs registering online must have a fully completed registration form, signed by both player and club, in their possession before registering online. This must be done within 28 days of the player signing the Registration Form. Clubs must retain all hard copy documentation for at least 12 months following the season in which registration took place, before being put into storage at the club. Registration via the Registrar is still available to all clubs. The Registrar is always willing to give assistance to any Midlands club requiring it.
3.2 All registration forms being sent to the Registrar for registering of players must, on completion, be forwarded by first class post to: The Rugby Registrar, RFU Results and Registrations Office, PO Box 3781, Swindon, SN2 9GW. Registration Forms must reach the Registrar so that the process can be completed within 28 days of the player signing the Registration Form. Faxed registration forms will not be accepted, despite RFU Regulation 14.5.9 noting they might be. Special arrangements apply to Expedited Registrations (see RFU Registration Process under Regulation 14.5.8). Please contact the office before attempting to make any expedited payment or entering the details of the player online.
If in need of assistance telephone the Registrar (Bob Morrison) on 01793 677878
or e-mail :- email@example.com
3.3 An A4 stamped addressed envelope with the name of the club in the top left-hand corner must accompany requests for registration. An up-dated copy of the computerised list will then be returned to the club.
3.4 Clubs are advised to have an up to date copy of the computerised list at hand on match day, in order to check the names of the squad against the list of registered players, to ensure that unregistered players are not chosen to play or to be on the bench, and that the names are recorded accurately and legibly. This list and others can be obtained via the GMS.
3.5 The RFU Registrar will retain submitted player registration forms until the end of the season. These will then be sent to the RFU for storage.
3.6 Every club must appoint an officer and a deputy to be responsible for all registration matters. These officers must be fully aware of the RFU Registration of Players, Regulations and Operating Procedures. These are published annually and sent to Club Secretaries.
4. Ground and Match Management
4.1 It is the responsibility of the home club at all levels to ensure that spectators do not encroach on the playing enclosure. Suitable barriers should be erected to ensure compliance with this Rule. At Levels 5, 6 and 7 technical areas in accordance with Regulation 13.7.3 (b) should be provided. Regulations 13.7.6 to 13.7.8 should be adhered to. However, where a club Committee at Level 5 or below is satisfied that it is impractical or unnecessary for barriers to be erected this requirement may be waived. (This applies particularly to clubs playing on school or local authority pitches) If the Home club’s Referees Society insists on the use of barriers then the Home club must comply.
4.2 In the interest of safety, Regulation 13.7.9 regarding the use of floodlights will apply. However, by mutual agreement of the clubs involved, lights may be turned on at half time or in a long injury break, if this will save the game from being abandoned for bad light.
5. Postponed Games
5.1 No ECRUC League or RFU Cup game may be postponed/cancelled without first having the consent of the League Secretary/Cup Administrator (or MDOC Officer if the League Secretary/Cup Administrator is uncontactable). If a game is likely to be postponed/cancelled, then the Home club must inform the League Secretary/Cup Administrator (MDOC Secretary Roger Rees) in the first instance (or an MDOC Officer if the League Secretary/Cup Administrator is unavailable) of the possibility as soon as possible, and before they contact their opposition. If the administrator agrees he/she will then confirm this arrangement to First Eleven Sports directly. A lack of communication with the administrator(s) on this matter will result in the club(s) being fined £25. Once the League Secretary/Cup Administrator (or MDOC Officer) has agreed the postponement then the Home club must telephone the Results Agency and their Referees Society to let them know.
Clubs should not do any further inputting on the EMC. Certainly do not input Away Walkover, Home Walkover, Postponed, Abandoned or Void. This must be done by the MDOC Secretary or the Results Agent and NOT by the club or the league secretary.
CLUBS SHOULD NOT SUBMIT THE EMC WHEN A GAME IS AWARDED AS AN AWO, HWO, POSTPONED or ABANDONED. This and the previous ruling will be considered finable offences.
In the RFU KO Competitions, any club failing to honour a game will be fined £100 and excluded from any future RFU KO Competition to which the club would have been eligible to enter until the club has served a one season exclusion for defaulting.
5.2 Clubs will be deducted 5 Championship points if they unjustly fail to honour a league game. These games and other postponed/abandoned games must be played on the next available non RFU League/non RFU KO Competition weekend. This rule will be strictly enforced. Any appeal (see MDAI 15.) against the rearranged date must be made within 24 hours of the notification of the date, so as not to compromise the decision for the game to be played on the “next available weekend”. Any further appeal to the RFU would need to be made within 24 hours of the DOC’s decision. Any appeals after these deadlines will be timed out. The weekend(s) highlighted in red on the Structured Season for the Midlands will be deemed not to be “a next available weekend” unless, by mutual agreement, two clubs decide to utilise this weekend.
EASTER WEEKEND WILL BE DEEMED TO BE “A NEXT AVAILABLE WEEKEND”.
5.3 Rearranged league games take precedence over all other competitions except RFU National KO Competitions. (This also means that these Saturday games also take precedence over other games that might be arranged by a Constituent Body or Domestic Union on a Sunday)
5.4 If a League or RFU Cup game is justifiably postponed the League Secretary/Cup Administrator will need to give the clubs at least 6 days’ notice of the date of the rearranged game. The League Secretary/Cup Administrator will notify First Eleven Sports and the clubs involved of the new date for the match, at the same time notifying First Eleven Sports of the postponement. If at least 6 days’ notice of the new date cannot be given, then the clubs will play on the next available free date. The home club will ensure that the local Referees Society is made aware of the new date, so that a referee may be appointed in good time.
5.5 A club may not postpone a League game because of lack of availability of its ground. In such circumstances the game may be brought forward, or in the first half of the season the fixture may be exchanged with the corresponding fixture in the second half of the season. In the second half of the season an attempt to seek an alternative venue should be made, and if unsuccessful, a ruling will be made by the League Secretary/ Divisional Organising Committee. Any swapping of the original venues must be done through the League Secretary/Divisional Organising Committee and not wholly by the mutual agreement of the clubs involved. The administrator(s) must authorise the swapping. If there is no agreement between the clubs to a swapping of venues then the default will be the original venues published.
5.6 A club whose home ground is considered to be unfit to play on should arrange for an inspection of the pitch by their ground staff, preferably on the morning of the game. The inspection should be carried out with a Club Officer in attendance, and preferably with a local member of the Home side’s Referees Society also present. It would help matters if the Home club also invited a representative of the visiting club to attend the inspection (where the journey is not prohibitive) in order to keep matters transparent. Photographs of the problem areas should be taken, so that the League Secretary/DOC has the evidence to refer to, if a query arises as a result of a decision to postpone. The consent of the League Secretary/Cup Administrator/Divisional Organising Committee must then be obtained if the decision is to postpone.
6. Notional wins – Insufficient players.
6.1 At Level 5 and below, if on the first occasion a team is required to replace a front row player with a replacement front row player and it cannot do so, then uncontested scrums will be ordered and the non offending team will be deemed to have won the match by 4 tries (20-0) i.e. 4 Championship points plus a bonus point. The offending team may, in addition to losing the match 0-20, be deducted 5 Championship points (see RFU Sanction Guidelines – Front Row – insufficient suitable players).
6.1x Exception In M4E(N), in league matches only, teams will be able to start a league match with only three front row players available in the squad. If on the first occasion a team is required to replace a front row player and it cannot do so, then uncontested scrums will be ordered and the game will continue. The side causing uncontested scrums will then be required to play the remainder of the game with one player fewer until the front row forward who left the field becomes available to play again. There will be no further sanction and the result at the end of the game will stand. This is a trial in deregulating Regulation 13 Appendix 2 Clause 14(b) for clubs at Level 9 & below voted for by the clubs in this league only.
6.2 When a club at Level 8 or below is unable to select a team from its list of registered players, they should offer to play the game as a friendly, using unregistered or borrowed players, or with uncontested scrums. If the non offending club turn down the offer to play or indeed arrange to play the game as a friendly the League Secretary will then be able to award the game to the non-offending club as a notional 0-0 win and 5 Championship points added to their record. Failure to give this option of playing the game as a friendly (by the club short of players), resulting in the game not being played, will mean that the failure to play will be considered an “unjust” cancellation, and will result in the deduction of 5 Championship points from the offending club’s record. The League Secretary must be informed of the possibility of this event occurring as soon as possible and certainly before the game is due to be played. The League Secretary (or an MDOC Officer if the League Secretary is unavailable) must, as soon as possible, confirm this arrangement to First Eleven Sports directly.
6.3 At all other Levels clubs are expected to be of a standard that should not require the use of non registered or borrowed players. A fixture cancellation through lack of players will be considered “unjust” and 5 Championship Points will be deducted from the offending club’s record. The game will be played on the next available weekend. Repeated offences might result in further disciplinary action. (See RFU Regulations)
6.4 Any club which gives away more than 20% of its league games as notional wins to its opposition during the season may find that it will be sanctioned by the MDOC with disciplinary action taken / a possibility of being relegated by one or more leagues / a possibility of being expelled from the leagues / the Club’s record being reported to the RFU.
7. League free weekend (Please consult the current Structured Season for the Midlands sheet)
7.1 Remember: During the season, only the weekend(s) highlighted in red will be “free” and will be deemed not to be “a next available weekend”. Easter weekend WILL be a “next available weekend”, so please remember to claim it in time if you want it to be “free” of any rearranged league games.
7.2 Clubs in 12/11 club Leagues may request that 1 specific non League Saturday be not designated as “a next available Saturday” for rearranged league games. Clubs in 10/9 club Leagues may designate 2 such Saturdays. Clubs in 8/7 club Leagues may designate 3 such Saturdays. Clubs in 14/13 club Leagues will not be able to request any such Saturdays. (Note that this only applies to league matches and does not apply to RFU KO Cup matches and Playoff matches.) This request must be made officially in writing, on Club headed notepaper, by the Secretary of the Club, to the Secretary of the MDOC at least 8 weeks before the non- League Saturday so designated. An e-mail is not an acceptable method, although a letter as an attachment to the e-mail would suffice. League Secretaries are not empowered to grant requests of this nature.
8. RFU KO Cup Competitions
The Administrator of the RFU KO Competitions (Midlands) is the MDOC Secretary, to whom all queries and communications should be addressed.
8.1 The RFU National Cup Regulations apply in general to the administration of these competitions by the MDOC. The number of replacements allowed in the KO Cup Competition games, whilst the MDOC administers the proceedings, will be three (3), as in league matches at the same level. (In the Junior Vase only teams will be able to select ‘up to five (5) replacements’, as they are permitted to do in the leagues) In the Midlands Finals however, seven (7) replacements will be allowed.
8.2 The MDOC will administer the RFU KO Cup Competitions at Level 7 – Intermediate Cup, Level 8 – Senior Vase and Levels 9 & below – Junior Vase, up to and including the Quarter Finals stages (Midlands Finals). The RFU will administer the Competitions from the Semi Finals through to the Finals of the National Competitions.
8.3 The National Cup Competition games will take precedence over rearranged RFU League games and all Constituent Body Competition games.
8.4 Electronic Match Cards will be used and it will be the Home side’s responsibility to make sure that the fully completed card is submitted within the time limits specified. When the RFU takes over the administration of the Competitions from the MDOC, arrangements may differ. Duly completed Official Match Result Cards not arriving electronically for checking, may result in the club being disqualified from the Competition.
8.5 The use of unregistered players will be as allowed in Instruction/Rule 10.4
RFU Regulation 13.4.1 does not apply in the RFU Junior Vase KO Competition National Semi Final & Final matches as these are under RFU jurisdiction.
9. Kick-off Times for League & RFU KO Cup Matches
9.1 The MDOC has decided that the normal kick-off times for RFU League and RFU KO Cup Competition matches will be 2:15 pm. in November, December, January and February (the default time), and 3:00 pm. at all other times (the default time). Either kick off time may be earlier, or later, by mutual agreement between the clubs, otherwise the kick off time will be the default time.
For clubs which have informed the MDOC Secretary and League Secretary in writing prior to the start of the season of their desire to kick off all their home games at a different time other than above, the MDOC’s consent will be forthcoming. This must be an annual request, sent on Club headed notepaper, as advised at the beginning of this document. Once the MDOC's consent has been given the home side must communicate this decision to all of its opposition pre season and not leave it to a week by week notification, other than the usual pre match confirmation that all clubs tend to do.
In RFU KO Cup Competition matches, earlier kick off times may be necessary in the event that after 80 minutes of play the result is a draw and extra time of 10 minutes each way needs to be played. Clubs need to mutually agree to have an earlier kick off time to cover this eventuality.
9.2 When floodlights are required to make sure that games can be completed after a full 80 minutes of playing time (i.e. 3:00pm kick offs in the middle months of the season), clubs must comply with RFU Game Regulations 13.7.9 (Floodlights).
A club playing games under floodlights must provide the MDOC with a copy of a lux certificate, no more than three years old, in order to confirm the performance criteria outlined in Regulation 13.7.9. This certificate should cover the whole of the season in question and not just part of it.
10. Electronic Match Result Cards
Please note that all clubs at all Levels will be using the RFU’s Electronic Match Cards system. The completion of these EMCs is a compulsory requirement and failure to do so will lead to a sanction determined by the MDOC. The EMCs at Level 5 and below will require clubs to provide the basic information that was required on the hard copy cards i.e. names of the squad, front row players identified, and the number of tries and points scored by both sides. Any additional information inputted by a club is not compulsory.
Team line-ups must be in “Confirmed” status at least 15 minutes before kick off. Any necessary alterations to the team line-ups on the EMC after this time must be done via an MDOC administrator (League Secretary or MDOC official). Clubs are not permitted to make the changes themselves after this "15 minutes before kick off" deadline. Any changes made will be considered a finable offence.
10.1 The EMC must be submitted to the League Secretary within 24 hours of the game being played, or by 5:00 pm on a Sunday afternoon, if the game is played on the traditional Saturday afternoon.
10.2 The sanction for failure to complete the Electronic Match Result Card within the time limits specified above will be a fine of £25.
10.3 Clubs wishing to query any “missing” bonus points in the published League Table of their League need to do so to their League Secretary expeditiously. Bonus points awarded incorrectly will be deducted as soon as the error is brought to the League Secretary’s attention, with the affected club having 14 days in which to request a review of the decision by the MDOC. At the end of the season that notification period will be reduced to 7 days.
10.4 The Regulation allowing 2 unregistered players to be on the EMC will only apply at Level 9 and below, subject to the conditions in RFU Regulation 13.4.1 being followed. This Regulation states that 2 unregistered players may be selected provided they are eligible for registration and do not play on a second or subsequent occasion until correct papers are lodged with the Registrar or in the case of online Registration the procedural obligations have been fulfilled; and such players are not Effectively Registered with another club and are identified on the Electronic Match Result Card as not having Effective Registration and with their date of birth. The sanction for not complying with this Regulation will be a deduction of 5 Championship points for a League offence (or disqualification from the RFU KO Junior Vase if the Regulation is broken in the Junior Vase Competition). RFU Regulation 13.4.1 will also apply in RFU Junior Vase matches up to and including the Midlands Final. This Regulation treats League and RFU Junior Vase matches as one and clubs will not be able to use this Regulation once for the League and once for the RFU Junior Vase.
RFU Regulation 13.4.1 does not apply in the RFU Junior Vase KO Competition National Semi Final & Final matches as these are under RFU jurisdiction.
10.5(a) A club will be deducted 5 Championship points when an unregistered or an ineligible player appears on the Electronic Match Result Card (Instruction 10.5 excepted). The sanction of a 5 Championship points deduction will be applied, whether it is a single player default or whether it is a default of more than one player, on the same Electronic Match Result Card. In RFU KO Competition matches the club will be disqualified from the current season’s Competition.
10.5(b) A club shall be deducted at least 20 Championship points on each occasion that deliberate false information has been provided on the Electronic Match Result Card. This will be in addition to any points which may be deducted if the players in the squad were ineligible to play. Under this Regulation 5 Championship points will be deducted for each unregistered/ineligible player a club has on its Electronic Match Result Card (Instruction 10.5 excepted). In RFU KO Competition matches the sanction will be immediate disqualification from the current Competition and probable further sanction decided by the Organising Committee.
10.6 In the event of a game being deemed to be abandoned under Regulation 13.6.7 (a) or (b) and also when Regulation 13 Appendix 2 (Uncontested Scrums) comes into play, it is the responsibility of the clubs to state on the EMC the exact time of abandonment, the match score at the time and the reason for the abandonment and to report the issue to the League Secretary or MDOC administrator. This is particularly important for games having to go to uncontested scrums. The clubs must telephone the League Secretary on the day of the match, to inform him of the circumstances causing uncontested scrums or any abandonment of the game.
10.7 At any time, whether due to weather conditions or for any other reason, when an English Clubs Rugby Union Championship (ECRUC) League game or an RFU KO Cup Competition game finishes earlier than the stipulated full 80 minutes of play (or 100 minutes in the case of extra time) timed by the referee, then the game is deemed to be abandoned and RFU Game Regulation 13.6.7 applies.
10.8 RFU Game Regulation 13.6.8 (a) and (b), regarding Notification to the League Secretary, must be followed by the two clubs involved when 10.7 or 10.8 occur.
11. “Rolling” Substitutions (Replacements) at Levels 5 and below
11.1 Rolling Substitutions are governed by RFU Regulation 13. Appendix 2 (See RFU Website for further clarification of what is and what is not permitted).
11.2 Clubs are reminded of their responsibility to help manage such replacements within the Regulations.
11.3 At Levels 5 to 8, up to a maximum of 3 players may be named as replacements and players will be allowed to “roll on and roll off” to the maximum of interchanges allowed by RFU Regulation.
11.4 At Levels 9 and below, up to a maximum of 5 players may be named as replacements and players will be allowed to “roll on and roll off” to the maximum of interchanges allowed by RFU Regulation. This will mean teams will be able to maintain 15 players a side on the field of play at all times (unless a red or yellow card has been issued), other than when the game has moved to uncontested scrums when the side causing the uncontested scrums plays with 1 player fewer.
11.5 At Level 9 and below there is no compulsion to have 5 replacements and sides do not have to have equal numbers of replacements.
11.6 Replacements will be made, with the referee’s permission, at stoppages of play, with players entering the field of play from the halfway line.
11.7 At Levels 5 to 10 the requirement to have one replacement front row player within the squad is still necessary, so that at the first time of asking a side can replace a front row player in order that the game carries on with contested scrums. At Level 9 in M4E(N) only this will not be necessary.
11.8 Rule 11.4 is not intended to encourage clubs to pick the maximum number of replacements for league games to the detriment of turning out a second or third XV.
12. Notification of Results
12.1 Club Secretaries are responsible for their Club’s compliance with the rules regarding notification of results to the league secretary and results agency.
12.2 Home clubs must notify The Midlands Rugby Results Service (Tel: 0121 663 6631, text: 07797 800102) or update the GMS, with the score (points for and against) before the 5:30 pm deadline on a Saturday. As soon as possible after the game, but before 5.00 pm on the Sunday, clubs must make sure that the post-match details (tries tallies) are completed before finally submitting the match card. Please ensure that the ‘NO’ is changed to ‘YES’ in the ‘Home Team Completed’ section before submitting the EMC. If this is not done, when clicking the red ‘Submit Match Card’ button the card goes into ‘Pending’ status and you will not receive a confirming e-mail giving a copy of the completed EMC.
When a game is played at any time other than a Saturday afternoon the result must be reported, or the GMS updated as above, within 30 minutes of the end of the game. If an injury or extra time is likely to delay the result being reported on time, then a telephone call to notify The Results Service before the deadline will help to prepare them for a late result, and probably keep your Club off the fines list.
12.3 Failure by the Home club to notify the results as above, within the time limits specified, will incur an immediate fine of £25. Championship points may also be deducted. EMCs that are not submitted will mean that vital information is not reaching the League Secretary/Cup Administrator. Vital information not reaching the League Secretary/Cup Administrator (MDOC Secretary) within the time scales notified in 10.1) will be deemed not to have been sent. The EMC will still need to be submitted by the Home club following notification of non-arrival, so that the checking process is not compromised. Offending clubs will be notified by the League Secretary/Cup Administrator of the fine imposed and of any further sanctions applied for the non-arrival of the EMC.
13. End of season “dead rubbers”
13.1 Unplayed and rearranged league matches up to and including the month of April must be honoured.
13.2 The League Secretary has the ultimate responsibility and discretion to decide which game, if any, may be considered a “dead rubber” in the month of May. It is NOT for the clubs involved to decide between themselves without involving the League Secretary in the decision making.
13.3 Unplayed and rearranged league matches in the month of May, which do not have a bearing on promotion or relegation issues within that league will be those matches identified as “dead rubbers”. Only these matches need not be played, unless both sides mutually agree that they wish to play the outstanding game(s).
14. Sanctions & Fines
14.1 The MDOC is able to sanction any club that does not comply with or adhere to the RFU Regulations and the Midlands Division Administrative Instructions. Where the Committee finds there has been a breach of RFU Regulation 13, it may impose such sanction as it deems appropriate, in accordance with the Sanctions Guidelines set out in Appendix 1, unless a fixed sanction is stipulated in Appendix 1.
A list of the sanctions available to the MDOC may be found under RFU Regulation 13.10.11(a).
14.2 The RFU recommends that clubs are fined for EMC misdemeanours, to include the following :
· Failure by each team to identify front row and replacement front row player(s) on the match card.
· Failure by each team to confirm their team line up at least 15 minutes before kick-off.
· Failure by the Home team to supply the score by 5:30 pm on a Saturday (or within 30 minutes of the end of the game on any other day).
· Failure by the Home team to enter the number of tries scored by each team, from the post-match tab.
· Failure by the Home team to submit the match card by the published deadline (Sunday 5:00 pm).
· Any alterations to the match card data after the 15 minutes before kick-off deadline (Note that everything is name, date and time stamped). [Any alterations after the 15 minutes before kick-off deadline must be done through and by the League Secretary or MDOC administrator.]
· Lack of communication with the administrators of the Leagues (MDAI 5.1)
· Failure to notify the League Secretary/MDOC administrator, via the EMC or otherwise, of a game being abandoned for any reason or a game going to uncontested scrums at any time (MDAI 10.6,10.7,10.8).
14.3 Failure to pay fines within 28 days will result in the fine being increased and may result in the offending club also having 5 Championship points deducted.
14.4 A club with any fines outstanding at the end of the season will be reported to the RFU, with a recommendation that the club be suspended or expelled from the League for the following season.
15. DOC Reviews
15.1 Any club wishing to seek a review of a decision made by a League Secretary (or the MDOC Secretary in his/her absence) must do so to the Chairman of the Midlands Division Organising Committee in the first instance, and if still not satisfied with the review decision, appeal to the RFU in the second. Any request for a review must be from the Club Secretary (or the Chairman) and one other Officer of the Club and signed by both. It must be in writing and on Club headed notepaper and should be sent as an e-mail attachment or/and posted as a hard copy via the Royal Mail. A request for a review by any other person from a Club will not be considered. The request should state the grounds on which the review is sought.
15.2 The review request must not only be in writing but should be accompanied by the review fee, in the form of a cheque for £50. Cheques should be made payable to the Midlands Leagues Organising Committee. The fee will be refunded if the review changes the original decision. A request for a review should be made within 14 days of the receipt of the decision made. Clubs not happy with having their review dealt with in their absence (i.e. by e-mail) must request a personal hearing. If, however, they lose the personal hearing, they may be liable for the expenses incurred in holding that hearing, in addition to the review fee already paid.
15.3 Chairman MDOC :- Paul Kaminski,
Green Paddocks, 21 Kingsway, Whitchurch, Shropshire. SY13 1EH
Tel. :- 01948 662536 (H)
E-mail :- firstname.lastname@example.org
15.4 Secretary MDOC :- Roger Rees.
2 Wain Close, Kinwarton, Alcester, Warwickshire. B49 6LA
Tel. :- 01789 400082 (H)
E-mail :- email@example.com
15.5 RFU Registrar & :- Bob Morrison – First Eleven Sports
Results Agent RFU Results and Registration Office, PO Box 3781, Swindon. SN2 9GW
Tel: 01793 677878 (Office)
Midlands Rugby Results Service – all game results
Tel.: 0121 663 6631 or Text: 07797 800102
The MDOC (MLOC) recommends that RFU Game Regulation 12.1.3 (b) found on the RFU website needs to be emphasised and explained further.
RFU Game Regulation [Explained]
(a) Save where a cup match is held on a neutral ground (in which case the RFU has responsibility), it is the responsibility of the home club to confirm, at least 48 hours before the match with (as appropriate) the RFU, its Referees Society, or the Federated Society of which the home club’s Referees Society is a member, that a referee (and in National Leagues, the touch judges) has been appointed.
(b) It is the home club’s responsibility to liaise [make connection] with the appointed match official(s) directly [not involving a third party] to ensure that the match official(s) is (are) aware of the arrangements [confirmation of appointment, time of kick-off, colours of teams etc.] and have the appropriate directions to the venue for the match (or any change of venue).
Leaving a message on a telephone answering machine, or with a family member, or indeed with any other person who may answer the call, is NOT regarded as making direct contact with the official(s), neither is sending a text message or an e-mail acceptable (without getting a positive response from the referee), and a further call within the appropriate time scale is required in order to make direct contact.
If direct contact cannot be made with the match official(s) within the time scale provided for in 12.1.3 (a), then the home club should make direct contact with their Referees Society Reappointments Officer to seek a replacement official for the game.
Referees Societies have been asked to make sure that their clubs are aware of this document and its contents, and to emphasise that appointed referees who do not have this direct contact from a club administrator may not turn up to referee the game at their club. Under these circumstances the club will have to face the consequences of this failure to make the necessary direct contact that is required by RFU Regulation.
The appointment of referees to games is a contract between the clubs and the Referees Society that normally supplies those clubs, therefore Referee Societies need to make sure that clubs conform to their procedures of how and when direct contact with the referee to confirm appointments is made, adhering within their procedures to the RFU Regulation 12.1.3 (b) on Confirmation, and not undermining it.
Clubs who fail to make direct contact with the referee to confirm his/her appointment, resulting in the referee not turning up to referee the game will be sanctioned 5 Championship points and if the game is postponed, it will be rearranged for the next free Reserve Saturday for both clubs.
In RFU KO Competition games the offending Home side will be disqualified from the Competition and fined £100 as per Midlands Competition Rules for not honouring an arranged game. The fine will be used to compensate the travelling side for a wasted journey.
This sanction is in line with sanctions given for unjustified postponed games, match management shortfalls (failure to comply with requirements) provided in RFU Game Regulation 13 Appendix 1.