IMPORTANT NOTICES

Subject: Electronic Match Card & Squad Assignment Updates - Reminder

As the majority of teams will be starting their league seasons in the coming weeks we are reissuing the information sent at the beginning of the month with respect to the Electronic Match Card Updates and Squad Assignment.

Reminder: All players must be assigned to the corresponding team’s squad via Team Management to be available for selection on an Electronic Match Card. 

Points to note on Squad Assignment:

• There is no limit to the number of players that can be assigned to a specific team.

The 100 effectively registered player limit does, however, remain.

• A player being assigned to a team that requires effective registration does not make that player effectively registered. Therefore, please ensure that your players are effectively registered, where appropriate.

• Newly affiliated (age-grade)/effectively registered (adult) players must be put into the playing squad before being put into the corresponding team’s line-up on EMC.

• As long as they are eligible by age/gender, there are no limits to the number of teams that an individual player can be assigned to within a club.

• Players can be allocated to a team en masse, as detailed in the guide above.

• Once a player has been assigned to a team, they will not need to be reassigned unless the club chooses.

• Players no longer require a 'non-registered' player role to be assigned to a team. Instead, the Electronic Match Card will allow players to be selected that have been added to the ‘Playing Squad’ list inside the Team Management module for each team. Please note, players cannot be created directly through the EMC and need to be created in GMS and subsequently allocated to the appropriate team.

BEFORE MATCHDAY

Make sure anyone who is likely to need to fill in an EMC has been set up as a Match Card Administrator and has a permission level of 1, 3 or 5 on GMS by your club Data Officer.  They need this role in addition to any others they may have.

New for season 2021-2022 and further

Ensure that your players have been assigned to the appropriate team’s playing squad in Team Management on GMS. This is a new process for this season, so please check that it has been done. If this is not done then the players will not show up within the EMC for selection and you will not be able to complete your EMC. 

Helpful guides

For links to the RFU online PDF guides as well as EMC FAQs please check the RFU website. Step by step video guides can also be uploaded so please keep an eye out for those.

DEADLINE FOR SUBMITTING YOUR RESULT

The score section on the EMC must be completed no later than 17:30 on the day of the game for men, if the game is played on a Saturday, and 18:00 for women.  For a game played on any other day the result must be reported within 30 minutes of the end of the game.
If for any reason you cannot get the result submitted online to the GMS by the deadline notified above then you MUST contact your results service by telephone on 0121 663 6631 or text the score and number of tries to 07908 683303.
The deadline for submitting your EMC to your League Secretary via the GMS is 17:00 on the day following the game i.e. on the Sunday for a game played on the Saturday. If the EMC administrator does not get a copy of the supposedly submitted card from the GMS via e-mail then it should be presumed that the card has NOT BEEN SUBMITTED properly and the GMS should be visited again to check whether the site shows that the EMC is "Pending" submission or has been "Approved".

WHAT TO DO IF YOU CANNOT SUBMIT THE RESULT VIA THE GMS

If you have difficulty submitting your result via the GMS you must contact the results service with your score. 

A dedicated EMC helpline will be available to support you over the weekend. They can be contacted on 0208 831 7764.  Please note they can only help with technical enquiries – any matters relating to regulations should be referred to your league secretary.  

To confirm - the EMC Helpline is for technical queries only. It cannot assist with competition regulations or RFU rules. For this, please contact your League Secretary.

RESULTS SERVICE NUMBER 

Midlands only - Tel.: 0121 663 6631 or Text: 07908 683303