IMPORTANT NOTICES

Subject: Electronic Match Card & Squad Assignment Updates - Reminder

As the majority of teams will be starting their league seasons in the coming weeks we are reissuing the information sent at the beginning of the month with respect to the Electronic Match Card Updates and Squad Assignment.

Reminder: All players must be assigned to the corresponding team’s squad via Team Management to be available for selection on an Electronic Match Card. Please see the Step-by-step Guide to assigning players for assistance on this.

Points to note on Squad Assignment:

• There is no limit to the number of players that can be assigned to a specific team.

The 100 effectively registered player limit does, however, remain.

• A player being assigned to a team that requires effective registration does not make that player effectively registered. Therefore, please ensure that your players are effectively registered, where appropriate.

• Newly affiliated (age-grade)/effectively registered (adult) players must be put into the playing squad before being put into the corresponding team’s line-up on EMC.

• As long as they are eligible by age/gender, there are no limits to the number of teams that an individual player can be assigned to within a club.

• Players can be allocated to a team en masse, as detailed in the guide above.

• Once a player has been assigned to a team, they will not need to be reassigned unless the club chooses.

• Players no longer require a 'non-registered' player role to be assigned to a team. Instead, the Electronic Match Card will allow players to be selected that have been added to the ‘Playing Squad’ list inside the Team Management module for each team. Please note, players cannot be created directly through the EMC and need to be created in GMS and subsequently allocated to the appropriate team.

As noted, there are also updated Electronic Match Card Guides, which can be found here and further information can be found here.

BEFORE MATCHDAY

Make sure anyone who is likely to need to fill in an EMC has been set up as a Match Card Administrator and has a permission level of 1, 3 or 5 on GMS by your club Data Officer.  They need this role in addition to any others they may have.

New for season 2021-2022 and further

Ensure that your players have been assigned to the appropriate team’s playing squad in Team Management on GMS. This is a new process for this season, so please check that it has been done. If this is not done then the players will not show up within the EMC for selection and you will not be able to complete your EMC. Please see here for a guide on how to assign/remove your players to/from a squad. It is a short process that should not take much time, and will help speed up player selection on EMC.

Other helpful guides

For links to our online PDF guides as well as EMC FAQs please click here. Step by step video guides will also soon be uploaded so please keep an eye out for those.

Additionally, this page here, will give more information on EMC.

DEADLINE FOR SUBMITTING YOUR EMC

The score section on the EMC must be completed no later than 17:30 on the day of the game for men and 18:00 for women.  If for any reason you cannot get the result submitted by the deadline you MUST contact your results service (see numbers below) or text the score and number of tries to 07797 800 102.

WHAT TO DO IF YOU CANNOT SUBMIT THE CARD

If you have difficulty submitting an EMC you must still contact the results service with your score. 

A dedicated EMC helpline will be available to support you over the weekend. They can be contacted on 0208 831 7764.  Please note they can only help with technical enquiries – any matters relating to regulations should be referred to your league secretary.  The helpdesk will be staffed from 17:00 to 21:00 on Fridays, 12:00 to 19:00 on Saturdays (from 3/4th September) and 12:00 to 19:00 on Sundays (from Sunday 25th September).

To confirm - the EMC Helpline is for technical queries only. It cannot assist with competition regulations or RFU rules. For this, please contact your League Secretary.

RESULTS SERVICE NUMBER (if required)

Midlands - 0121 663 6631